How to Create an AP Invoice for a Vendor

In this guide we will explain the process of creating an AP (Account Payable) invoice for a vendor in the Flawless POS system. AP invoices can be created from scratch or from an existing Merchandise Receive.

After accessing the Vendor module:

• Choose the desired vendor.
• To create an invoice from scratch, click on the AP tab and press the "Add Invoice" button. This will open a dialog where you input various details. Fields marked with red asterisks are mandatory. Once completed, click "Complete". Your newly created invoice will be visible at the top of the AP tab.
• To create an AP invoice from existing Merchandise Receive, go to the "Received" tab. Select a Merchandise Receive for which you want to create an invoice, then click the three-dotted button and select "Create Vendor AP Invoice". This again opens the same dialog box to fill out, which is the same process as creating an invoice from scratch.

In summary, AP invoices are important for tracking what the business owes to suppliers or vendors. For more information, consider watching our step-by-step video linked to at the end.

Creating AP Invoice